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Completing the forms
Before Broadside can complete a customs clearance on your
behalf it is a requirement by HM Customs that any agent clearing your
cargo must be duly authorised to do so by your company.
DIRECT REPRESENTATION
By selecting direct
representation you can access a template which you can print from
your PC and transfer to your own company headed stationary.
Please send the original of this template to Broadside CCA, signed and
dated by an authorised signatory of your company.
STANDING AUTHORITY FOR
AGENT/FREIGHT FORWARDER(S) TO REQUEST DEFERMENT
OF DUTY PAYMENT AGAINST IMPORTER’S DEFERMENT APPROVAL NUMBER
(FORM C1207N)
If you are an importer that already has a deferment account with
Customs and
would like Broadside to clear your cargo, it would be appreciated if
you could complete the details of the attached form with your deferment
and VAT numbers in the boxes specified.
The importers Name and Address, VAT and Deferment numbers are required
at the top of the page, followed by your signature, date and status. If
you are only authorising the one agent to use your deferment number
just write ‘01’ next to the cross sign. All that is left is
to complete the agents details in box 1 at the bottom of the form.
Broadside’s VAT number is 818-0385-29
If you need your agent to be able to view the balance of your account
at any time of the month, put a ‘Y’ next to the
agent’s name in the box provided.
Once you have completed the C1207N fax it to Broadside CCA on 01394
286287 and we shall forward this to HM Customs on your behalf. There
will be no need to fax a deferment authorisation for each specific
import.
You can access this form on Custom website www.hmce.gov.uk and then
select the ‘Forms and Publications’ icon in the top right
hand of the first screen. Alternatively, if you intend to use Broadside
for your clearances, we can fax the C1207N with our company details
already completed.
SINGLE INDEMNITY (C&E 322)
and
STANDING INDEMNITY (C&E323)
If you or your client do not have a deferment number (or if you do, but
the funds are not adequate to clear the consignment in hand), then an
alternative arrangement is required to pay the customs duties.
This is normally arranged by means of a bank draft payable to HM
CUSTOMS & EXCISE, for collection by the clearing agent. (In this
case, Broadside CCA).
You can arrange this through your own bank who will make the draft
available to collect from their Felixstowe branch. Broadside can
collect a draft for cargo clearing at Tilbury, Southampton, Felixstowe
or Thamesport from Hamilton Rd, Felixstowe where the four major banks
are located.
The agent pays the draft into a special account designed for the
purpose of clearing customs entries.
Each time an agent pays in a draft to HM Customs, the funder of the
draft must sign an indemnity form to confirm that they are aware that
the account is under the control of their clearing agent.
For arrived consignments where a Standing Indemnity is not already in
place, a faxed Single Indemnity (C&E322) will be sufficient
.Complete your company name and address as ‘Funder of the
Payment’ and your name in block letters, then sign the form on
the second page, again as ‘Funder of the Payment’. (If your
client is arranging the bank draft then they must complete the form
instead).
This can then be faxed over to Broadside (both pages) on 01394 286287
and we shall submit this to Customs with your bank draft.
Single Indemnities are required for every import unless you already
have a Standing Indemnity (C&E323) in place. These act like season
tickets and should be completed in the same way but an original
signature is needed, so this must be posted to Broadside’s
office. Please copy the second sheet onto the back of the first if you
are completing the Standing Indemnity.
On receipt of the original C&E323, HM Customs will issue a Local
Ref Number
for the agent (Broadside) to quote on all subsequent bank draft
submissions.
These Indemnity forms (C&E322 and 323) are not currently available
on the
Customs website, so Broadside can fax you either form on request. The
Single Indemnity can be faxed back to Broadside with a faxed signature
but the Standing Indemnity must always have an original.
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